Team FAQ’s

 

NCWSA

NEW TEAM MANUAL

 

Dear New Team Captain:

Thank you for volunteering to serve as a team captain in the NCWSA. You are in for a fun, challenging, and very rewarding experience. Whether you are starting a new program, resurrecting an older one, or taking over a well established team, you will find the following guide is a tremendous resource to help guide you through your many responsibilities. For most athletes, collegiate waterskiing is one of the highlights of a students college years, and many lifelong friendships are made. As a leader within your program, you are helping make this opportunity available to your teammates and successors who will follow.

In addition to this guide, remember there is a lot of valuable information that can be found at NCWSA.com. In addition, the NCWSA Executive Board is always available to answer any questions, provide any information, and help you work with your University Officials. It is our goal to make your experience as a captain fun and rewarding, and help you build a strong program that will continue to operate long after your collegiate career is over. Please let me know if there is ever anything I can do to help you or your program. Congratulations and good luck!

Sincerely,

Harley Wallace

Vice Chairman, NCWSA

hwallace99@cox.net

 

Table of Contents

Contacts 5

WCWSA Teams 6

WCWSA Board 7

NCWSA Board 7

Other Contacts 7

 

Becoming Affiliated 8

USA Water Ski Personal Membership 9

USA Water Ski Team Membership 9

WCWSA/NCWSA Membership 9

Eligibility 9

 

Advertising 10

Flyers and Brochures 11

Newspapers 11

Boat on Campus 11

Open House/Freshman Welcome Weeks 11

Regional Guide 12

Websites 12

 

Sponsorship 13

Selling Sponsorship 14

Sponsorship Packages 14

Community Support 14

 

Fundraising 15

Letter Drives 16

Manual Labor 16

Tournaments 16

Other Ideas 16

 

Scholarships 17

Individual Scholarships 18

AWSEF Scholarship 18

NCWSA Team Development Scholarship 18

 

Meetings 19

Meeting Tips 20

After Meeting Activities 20

Videos 20

Bring in Help! 21

 

Practice 22

Equipment 23

Ski Schools 23

No Boat/Coach/Site? 23

 

Getting a Boat 24

School Owned 25

Privately Owned 25

Insurance 26

Tournaments 27

2007 Schedule 28

Tournament Opportunities 28

Entering a Tournament 28

Hosting a Tournament 29

Becoming an Official 29

 

Appendix 30

A: Letter Dive Examples 31

B: Letter Drive How To 33

C: AWSEF Scholarship Fact Page 36

D: NCWSA Scholarship Fact Page 37

E: Adult/Minor Waiver 38

F: Officials’ Forms 40

G: Eligibility Letters 48

 

Contacts

NCWSA Board

 

Other Contacts

 

USA Water Ski

1251 Holy Cow Road * Polk City, Florida * 33868

(ph) 863-324-4341 – (fax) 863-325-8259
Mon-Fri * 8:30-5:00 EST.

Becoming Affiliate

 

USA-WS Personal Membership

 

Every member of your team must be a member of USA Water Ski.  USA Water Ski is the governing body of water skiing in the United States.  Their job is to provide members the resources to compete.  By being a member, your skiers receive insurance, issues of Water Skier magazine, hotel/travel discounts and access to a wide variety of water ski information.  

 

Skiers need to sign up for an under 25 active membership for $4 a year.  They need to indicate NCWSA as their sports discipline and list their team as their affiliated club.  This fee allows them to compete in an unlimited number of tournaments throughout the year.  

 

You can sign up for USA Water Ski by going to https://www.usawaterski.org/renew/ or by calling 863-324-4341, ask for the Membership Department.

 

USA-WS Team Membership

 

Your team should also sign up for a club membership, which is $75 a year.  This membership gives your team the insurance coverage to run practices and compete in tournaments.  For schools that have liability concerns this membership legitimacies the team and acts as an additional cushion for insurance and liability.

 

You can sign up for USA Water Ski by going to https://www.usawaterski.org/renew/ or by calling 863-324-4341, ask for the Membership Department.

 

WCWSA/NCWSA Membership

 

As a collegiate team in the western region you need to become a WCWSA and NCWSA member.  Every fall your team will pay $140 to WCWSA.  The WCWSA treasurer collects these fees at the Western Regional Championships in October.

 

Along with western region dues each team is responsible to pay national dues.  These dues are paid every fall on NCWSA.com.  Dues are $30 a year along with a $5 head tax on each skier to help support NCWSA and the promotion collegiate water ski.  

 

Eligibility

 

Every collegiate skier must provide WCWSA and NCWSA with proof of eligibility.  Eligibility includes both a letter of recognition from your school, stating that your team is affiliated with the University, as well as a letter verifying that each individual on your team is in good academic standing with the school and is a full-time student.   Proof of eligibility must be provided by the Regional Championship in October.  Eligibility letters can be turned in the week prior to Regionals to verify that there are no problems with any of your skiers, assuring that your whole team can compete.  Appendix G contains examples and requirements for the letters.  Eligibility letters are turned into Harley Wallace and/or Craig Batchelor.

Advertising

Successful advertisement is the best way to grow your team.  Advertisement happens on a variety of levels.  It starts around your campus, expands to your community, to your region and eventually to the nation.  The following are examples of steps in your advertisement process.

 

Flyer and Brochure

 

Flyers and brochures should be eye catching, short and to the point.  Flyers and brochures should be posted around campus, on bulletin boards in class rooms, etc. Below are examples of flyers and brochures:

Newspaper

 

School and local newspapers are a great way to bring your team to the local community.  Running an ad or a story in local newspapers is another way to let people know you are out there.  Make sure you always have contact info and the time, location and date of your next meeting or activity.

 

Boat on Campus

 

The best way to make your presence known on campus is to bring out your boat.  Bring out a boat is like opening the flood gates.  You will be amazed at the number of skiers/wake boarders on campus that want to be a part of collegiate tournaments.  If your team does not yet have a boat, please contact your conference chairman (Laura Odell or Keith Collins) to borrow another team’s boat.

 

Open House/Freshman Welcome Weeks

 

School Open Houses and Freshman Welcome Weeks are a great place to advertise.  New students are looking for opportunities to get involved in campus activities.  Parents are also very willing to buy team merchandise at these events.  School events can be great for fundraising efforts as well as advertisements.  Ideas for these events include:

• Sell team merchandise/food and drinks

• Raffles

• Offer games and activities

• Set up a time when skiers can come out an ski with the team

• Offer give-a-ways

 

Add in Regional Guide

 

Each January USA Water Ski releases a regional guide.  This guide list all the tournaments and activities in the western region for the American Water Ski Association (AWSA).  Many potential college skiers look to the regional guide for skiing opportunities.  This guide is a good place to advertise your team to a population outside your school.

Website: Personal, WCWSA, and NCWSA

 

Potential skiers look to the internet to find teams.  Even if it is a simple one, each team should have a website with contact info, a short explanation of who they are and what they do, and a few pictures.  Besides having your site linked to your schools homepage, it will also be advertised on NCWSA and WCWSA.  To post the team’s link, please contact the following people:

 

Mike Mayleben NCWSA Webmasterinfo@thatcomputerdude.net

 

Sponsorship

Teams need money to function.  Sponsorship is a way to bring in additional income.  Sponsorship comes from three basic places: local, industry, and outside the industry.  A team’s best chance for monetary sponsorship comes from local and non industry sponsors.  Industry sponsors are taped out.  Most industry sponsors will give you free merchandise or discounts on products, but are not likely to give cash.  

 

Selling Sponsorship

 

Businesses are looking to gain something out of sponsorship.  When you approach a potential sponsor keep in mind, that their #1 concern is “What am I going to get out of it?”  A sponsorship packet should include a thorough explanation of your team and what you do.  It should describe the demographic of people exposed to your team and should list exactly what they will gain from the sponsorship.  

 

Sponsorship Packages

 

By organizing sponsorship packages, you are offering a tangible item that sponsors are buying.  Below are potential package ideas:

• Practice Sponsor: If practice cost you $2,000 a quarter, sell a sponsorship for that.  Say your team practices 4 days a week at a local lake.  Go to the local boat dealer or pro shop and ask them to be your practice sponsor.  Put their stickers all over your boat and cars.  Get a banner to hang up at the dock.  Put their name on all you team gear.  Show them how you can promote their business at practice.  Then they’ll see the value in being your sponsor.

• Travel Sponsor: Travel to and from tournaments is expensive.  Local gas stations, car rentals, grocery stores can all be targeted for sponsorship.

• Team Sponsor: Local businesses often adopt a team to show that they are involved in a community.  Potential businesses are real estate offices, doctor/dentist offices, lawyers, apartment complexes, etc.

• Event Specific: If you are having a tournament or are traveling to a big tournament like Nationals, business may offer sponsorship.  An event is a very direct way for sponsors to see how their money was spent.

 

Community Support

 

Cities and towns have Chambers of Commerce, Sports Commissions, and City Visitor Bureaus (CVBs).  These organizations’ job is to promote the area and bring in outside money. In contacting these organizations, not only are you helping spread the word about your team, but they also may be able to help you gain support from the community, through their contacts.

 

Fundraising

Fundraising is the best way to bring in additional income for your team.  Fundraising efforts are different for every team and depend on team size and efforts.  The following are fundraising examples:

 

Letter Drives

 

Letter Drives are the easiest way to fundraise.  They involve the least amount of work and usually yield the most money.  It is important that the letters are well written and look professional when they go out to donors.  Each team member should give a list of names and address of friends, family, alumni, and business that might donate money.  It does not matter if a person can give $10 or a $1,000, every penny helps when it comes to fundraising.  Once a donor receives a letter they should not be targeted for a donation again for at least a year or two.  Every donation should follow up with an immediate thank you note.  Offering t-shirts or stickers to donors is also a nice gesture.  Appendix A contains a series of letter examples, Appendix B contains a how to guide for running a letter drive.  

 

Manual Labor

 

The advantage to having a team is a lot of man power.  There is money to be made if you capitalize on it.  Members of your community are always looking for help with yard work, painting, moving, etc.  It may not be glamorous work but your team has the opportunity to make a lot of money in a short period of time.  People are always posting help wanted ads in newspapers and on school job boards.  It is worth it to them to hire a team to come in and knock out a job.  For instance helping people move can result in $1,000 to $3,000 a weekend.  Your team has the man power and probably the vehicles to help a person move in one weekend.  

 

Sacramento State uses their labor at tournament lakes in exchange to ski there at a reduced cost or free.  They have planted thousands of trees in exchange for thousands of dollars and ski days.  

 

Tournaments

 

Hosting a tournament can be a great fundraiser, as well as an opportunity to bring recognition and exposure to your team.  Although hosting a tournament can be a challenge, when done right can bring additional income to your team.  See the tournament section of this manual for more information about collegiate tournament.  You may also contact Amanda Willson (Cal Poly Alumni) for a step by step guide to hosting a tournament.

 

Other Ideas  

 

• Give ski lessons

• Car wash

• Ski-a-thons (receiving pledges for ski performances during tournaments)

• Selling candy, Marti Gras beads, Valentines Day flowers, etc.

 

Scholarships

Scholarships are available to skiers and teams on multiple levels.  

 

Individual Scholarships

 

Each team has a different policy about offering scholarships and/or assistance to individual skiers.  For more information on specific opportunities you should contact team captains or coaches.  The following teams offer some form of scholarships and/or assistance:

Chico

Sacramento State

San Diego State

UC San Diego

Arizona State

 

AWSEF Scholarship

 

The American Water Ski Education Foundation offers a scholarship to a collegiate skier every year.  Appendix C contains scholarship fact sheet and information.

 

NCWSA Team Development Scholarship

 

NCWSA give $1,500 to each region every year to give away to a deserving team for development.  WCWSA awards this scholarship at the beginning of each year.  Applications must be received by December 31st of the prior year.  The scholarship is awarded each February at the WCWSA Captain’s Meeting.  Schools that competed in that year’s Nationals as Division I are not eligible.  Schools that receive the scholarship are not eligible the next year.  See Appendix D for fact sheet.

 

Meetings

Meetings can make or break potential new members.  When a new member comes in they should be welcomed and feel wanted from the start.  As a captain it is your goal to make them leave thinking, “WOW this team is awesome; I want to be a part of it.”  The format of the meeting has a lot to do with how your team comes across.  Meetings should give skiers the necessary information without boring them.  Another key way to keep and attract members is to plan a social event after the first few meetings so that new members have a chance to get out and meet team members.  This is especially key in recruiting freshmen because they have yet to develop their social niche at school.  Activities or food are some of the best ways to entice and keep people at your meeting.  Below are a list of tips and suggestions for meetings:

 

Meeting Tips

 

• Have a well organized agenda for each meeting, that way information is not forgotten and you have an outline to keep things on track

• It there are forms to be filled out pass them out to people as they walk in, so you are sure everyone has them.  Bring enough pens with you, if a person doesn’t have a pen, they probably will not make the effort to find one.

• Pass out “Team Calendars” once a month.  The calendars contain dates of known tournaments, practices, meetings and member’s birthdays.

• Keep meetings free of distractions, like TV, Radio, alcohol, etc.

• Don’t have a meeting just to have a meeting.  If you have nothing to say, don’t waste people’s time.  If you only have to talk to a few people, for instance skiers going to the tournament that weekend, only call a meeting with those skiers.

• Have each member share something about themselves during the first meeting.  It will help you identify with them as an individual and help you learn names

• Always have one thing at the meeting that involves your audience so that the time is not just like another lecture.

• Try to limit side conversations

• Make them short and sweet, your skiers sit in class all day long, the last thing they want is another hour lecture to sit through

• Compile email and phone lists at the first meeting.  Make note of who attends the second and third meetings and who doesn’t.  Have multiple members call the people who have “dropped out” to invite them back.  NEVER lose your contact sheet, people who express interest will often come back the next year if they are contacted again

 

After Meeting Activities

 

• Dinner/Drinks

• Watch a big game

• Do something outdoors: go to the beach, have a softball game, have a bonfire

• Miniature golf

• Bowling

It doesn’t matter what you do… just provide a way for people to socialize afterwards

 

Videos

 

The best way to show newcomers what to expect from a college tournament is by a video or presentation.  WCWSA will have a general collegiate water skiing video available in Spring of 2008. If you have the resources make a team video or power point.  Even if it is a slide show of

 

pictures with music in the background, it will show new members what collegiate skiing is all about.  The following teams have videos that new teams can uses:

Western Washington

Cal Poly SLO

 

Bring in Help!

 

If collegiate skiing is new to you as a captain and you don’t feel like you can give new members the whole picture, bring in help.  Call the captain of the team closest to you and ask them to come out and do a meeting for you.  You might have to pay their gas, but bringing in some back up support for key meetings might just pay off.

 

Practice

Practices should be scheduled to accommodate all members of your team.  There are two ways to approach practices times: 1. Set the practice schedule in advance, so when skiers are planning their quarter/semester, they can schedule their classes accordingly (ideal for larger teams).  2. Get a copy of every skiers schedule and arrange practice so that everyone has a chance to go to the lake (easier with small teams).

 

Equipment

 

Most skiers will have their own equipment.  The team should have a supply of life jackets, wet suits, gloves, skies, etc. for new skiers.  Alumni and local ski clubs are often the best place to get free equipment.

 

Ski Schools

 

There are ski schools across the country that specialize in 3-event skiing.  Going away to ski schools can give individuals or the team well needed direction and coaching.  Planning a yearly or quarterly trip to a ski school also acts as a great bonding experience for the team.  USA Water Ski keeps an updated list of affiliated ski schools at http://usawaterski.com/pages/schools/Menu.htm. Popular ski schools are:

Coble Ski SchoolLillington, North Carolinawww.cobleskischool.com

Bennett’s Ski SchoolZachary, Louisianawww.skibennetts.com

McCormick’s Ski SchoolTampa, Floridawww.skimccormick.com

 

No Boat/Coach/Site?

 

Just because you may not have access to a boat, coach or site doesn’t mean your team still can not practice.  Local teams and clubs are always wiling to help out. USA Water Ski has a directory of all the clubs in the west at http://usawaterski.com/clubs/clubdirectory.asp.  A simple call or email might open up multiple skiing opportunities for your team.  Alumni also are a great practice resource.  If your team is new or if you are restarting a dying program, contact your school’s alumni office.  They can offer help in the way of phone numbers and emails, as well as other potential contacts (like local business) that are affiliated with the school and could offer you skiing opportunities.

 

Getting a Boat

The process of getting a team boat will be different for every team.  As captain you should contact as many of the other team captains as possible to find out their experiences before you make a decision.  

 

Depending on your schools liability policies, owning a school sponsored boat may or may not be an option.  Teams have three options in buying a boat, buy used, buy new or obtain a promo deal.  Buying used is often the first step in buying a team boat.  Because funds are limited at first, owning a used boat is often a great option for a year or two until a new team can afford a brand new boat.  Used boats do require more attention and care, as maintenance is more common.  Local boat dealerships may offer a team a deal on new boats.  The plus with a new boat is that maintenance is limited; the down fall is that value of a new boat quickly drops, especially with the ware and tear a team will put on a boat.  Promo Boats are the ideal situation for teams, but are the hardest to obtain.  There are different levels of promo boats, through local dealerships, through regional reps and through cooperate manufactures.  The level and type of promo boat is different with every deal, but most often allow teams to turn in their boat every 1 to 2 years and receive a new one for limited expenses.  The following teams have different types of promo boats:

Western Washington

Chico

Sacramento State

Cal Poly

San Diego State

UC San Diego

 

School Owned

 

Depending on your school, a school owned boat may or may not be an option.  As far as liability and ease are concerned, having your school own the boat is the way to go.  Every school handles owning a boat differently.  The following schools have school owned boats:

Western Washington

Chico

Sacramento State

UC Davis

UC Santa Barbara

San Diego State

UC San Diego

Arizona

Northridge

Long Beach

 

Privately Owned

 

There are two ways to go about operating a privately owned team boat, either someone personally owns it or the team finds/creates an outside business to own it. Often team parents or individuals may let a team use their boat.  Liability is a huge risk in this situation, making this type of deal less likely.

 

The other option is finding or creating a local business to own the boat.  With a business owning a boat, the liability is placed on the business.  This leaves individuals free of risk.  

 

The following teams have some type of privately owned boat:

Oregon USD

Cal Poly SLO Arizona State

UCLA

Insurance

 

Insurance is important no matter who owns the boat.  Most general Insurance companies (State Farm, All State, Progressive, etc.) offer boat insurance.  Industry specific insurance is often best for teams however.  Global Marine is the official insurance carrier of USA Water Ski and offers the best rates and coverage for teams (877-754-9283, www.insuremyboat.com).  Ski Safe is also another industry specific carrier (800-225-6560, www.skisafe.com).

 

Tournaments

Collegiate tournaments are a great opportunity to meet skiers from other schools while competing in a fun, non-intimidating environment.  Most collegiate tournaments are two day events, with slalom and trick being held on Saturday and Jump on Sunday.  Friday and Saturday nights the host team usually provides a party or activity for skiers.  Tournaments bring an average of 10 teams from around the region to compete.  Twice a year teams have the opportunity to ski in national collegiate tournaments, both as an individual at All-Stars every spring and as a team at Nationals every fall.

 

You do not have to be a pro to ski in collegiate tournament.  The majority of collegiate skiers come from a recreational background and do not ski in their first tournament until they join a collegiate team.  For skiers who do not feel comfortable skiing, every tournament offers b-skiing at the end of a day to give those who do not compete a chance to get out on the water.

 

Tournament Opportunities

 

For skiers who love the competitive aspect of the sport, USA Water Ski facilitates other tournament opportunities through the American Water Ski Association (AWSA).  AWSA tournament are like collegiate tournament, in that they are 3-event, but AWSA tournaments are offered year round in a multitude of formats.  For a complete list of tournaments in the west you can visit:

http://rankings.usawaterski.org/view-tournaments2.asp?SportGrp=AWS&rid=417904078960

 

Entering a Tournament

 

The week before every tournament, the host team will send out the invitation for the tournament.  Each invitation will give the specific steps you must take to sign up.  The following are three steps that happen at every tournament.

1. You turn in your roster of skiers the Tuesday or Wednesday before.  The roster must be submitted in excel using the following format:

(This Spreadsheet is available online at https://thencwsa.org/resources/)

2. Must have proof of USA Water Ski membership.  As a team captain you need to submit proof of membership for every skier skiing.  There are two ways you can go about it.  1. Photocopy every member of your team’s USA Water Ski Card.  2. Call USA Water Ski, ask for the membership department and ask for a copy of your team roster.  They will email you the roster with proof of membership for all your members

3. Sign waivers.  Each skier must sign the Adult Event Waiver provided by USA Water Ski for every tournament.  If the skier is under 18 then they must sign a Minor Event Waiver.  Waivers can be found in Appendix E or on at www.usawaterski.org.  Each lake also has a waiver that must be signed by the team captain upon arriving at the lake.

 

Hosting a Tournament

 

Teams have two opportunities to host a tournament.  They may bid for one at the Captain’s Meeting in February or if there are weekends available still can bid on them at All-Star Qualifiers in May. To bid on a tournament you must have a date and site confirmed.  Teams can pair up and co-host a tournament.  Often times it is best for new teams to first co-host a tournament with a more established team before taking on the task on their own.  

 

Becoming an Official

 

It is important for the success of collegiate tournaments, that collegiate skiers themselves can officiate and run the tournament.  USA Water Ski offers a step by step program to becoming an official.  It can take as little as one tournament season to become a driver, judge, scorer, or safety.  The great part about being an official is that it gets you free food through out the weekends as well as lets you ski at a discount or even free.  There are four types of officials listed below:

• Judge: Judges Ratings are offered in slalom, trick, and jump.  Judges operate from shore and from the boats.

• Driver: Drivers ratings are offered in slalom, trick, and jump.  

• Scorers: Scores input skier performances into the scoring system.  The major perk of being a scorer is that you get to sit inside the air conditioned scoring rooms.

• Safeties: Are responsible for dealing with any accidents and injuries and reporting the incident appropriately to USA Water Ski and the insurance carriers.

More information can be found at http://usawaterski.com/pages/judgesandscorers.htm or you can call USA Water Ski and ask for the Officials Coordinator.  Appendix F contains the appropriate forms.

 

Appendix

Appendix A

Letter Drive Examples

 

2003

 

                                                 2004

 

2005

 

2006     

 

2007Appendix B

Letter Drive How To

 

How to create and assemble the Letter Drive

Composing Letter, Database, and Form

1. Write the letter in Microsoft Word

Create a database in Excel.  In the first row you should have the following headings:

 

Fill in the appropriate information.  As Letters are mailed out, returned back to us with checks, and as thank you notes and t-shirts go out, document everything within the database.

2. Envelopes are created in Microsoft word.  (You will have an outer and inner envelope.  The inner envelope will have our address on it and will be pre-stamped.  The Outer envelopes will have our return address on them, but you will use mail merge to create the address block.)  Open a new document, Go to Tools, then letters and mailings, then mail merge.  Choose envelopes then click next.  Choose envelope options mid way down.  A menu will pop up.  Choose either size 10 for outer envelopes or 9 for inner envelopes click okay.

3. Donation Forms are created in Microsoft Word.  Be sure you list donation options from highest to lowest.  Give a contact person with their phone number.

Mail Merge

1. Once your document is created go to Tools in the main menu.

   • choose Letters and Mailing

   • choose Mail Merge

2. A side menu will pop up on the right of the screen.  

   • Choose use current document.  Click Next at the bottom

   • Choose Select a different list about mid way down on the screen.  A Menu will pop up, find the excel database you created.  Choose the correct sheet (usually sheet 1).  You can then choose to send it to everyone in the database or just specific people.  Click OK and the click Next at the bottom of the right hand menu

   • Now you will insert the appropriate fields.  First put the cursor where you want your address block to go, and then go to the right hand menu and click address block.  A menu will pop up, click on match fields in the bottom left hand corner.  Make sure that all your fields match up (be sure to double check city) click ok and the ok again.  For the greeting line, put the cursors after the word dear before the, click more items in the right hand menu.  Then choose name hit close.  Finally, after sincerely before the team name, place the cursor.  Click more items on the right hand menu and choose team member hit close.  You will now see fields like these in the appropriate places:

«AddressBlock»

«Name»

«Team_Member»

Click next in the bottom right hand corner

• From here you can preview each individual letter.  When ready, chose next: complete the merge

• Print when ready

Envelopes

1. Envelopes are created in Microsoft word.  You will have an outer and inner envelope.  The inner envelope will have our address on it and will be pre-stamped.  The Outer envelopes will have our return address on them, but you will use mail merge to create the address block.  Be sure all fonts are the same on the envelopes

2. Outer envelopes: Open a new document,

• Go to Tools, then letters and mailings, then mail merge.  

• Choose envelopes then click next.  

• Choose envelope options mid way down.  A menu will pop up.  Choose size 10 click okay. Click next

• Choose recipients, click browse in the middle of the right hand menu find the excel database.  Choose the correct sheet (usually sheet 1).  You can then choose to send it to everyone in the database or just specific people.  Click OK and the click Next at the bottom of the right hand menu

• Type your return address block

• Click in the middle of the envelope; center the text box that becomes highlighted.  Put the cursor in the next box and choose address block from the right hand menu.  .  A menu will pop up, click on match fields in the bottom left hand corner.  Make sure that all your fields match up (be sure to double check city) click ok and the ok again.

• From here you can preview each individual envelope.  When ready, chose next: complete the merge

• Print when ready

3. Inner Envelopes: : Open a new document,

• Go to Tools, then letters and mailings, then mail merge.  

• Choose envelopes then click next.  

• Choose envelope options mid way down.  A menu will pop up.  Choose size 9 click okay. Click next

• You no longer have to use the mail merge menu.  You can close the right hand menu box, the envelope will remain on screen

• Write our address in the middle of the envelope

Printing

1. Print all the stationary.  Use the file named Final letterhead

2. Print the Letters onto the stationary.  Be sure to do a few practice ones to make use the letter fits correctly on the stationary.

3. Print the outer envelopes.  Be sure envelopes are facing the correct direction

4. Print the inner envelopes.  Be sure envelopes are facing the correct direction

5. Print the donation form

Assembling

1. Cut all Donation forms

2. Put stamps on all inner and outer envelopes

3. Fold letters so the top of the stationary and the person’s name is what is seen

4. Place the donation form under the flap of the inner envelope the donation form should always be facing up.

5. Place the letter on top of the inner envelope and donation form.  When the person picks up the letter the donation form should be the next thing they see

6. Place the inner envelope, donation form and letter in the outer envelope.  When stuffing be sure that the front of the letter is facing up so the first thing they see when they open the envelope is their name

 

Appendix C

AWSEF Scholarship Fact Page

http://www.waterskihalloffame.com/HoFameMenu.html

 

Appendix D

NCWSA Scholarship Fact Page

 

Scholarship

$1,500 towards team development

 

Eligibility

• Must be a paid member of WCWSA

• Can not have competed in Division I the prior year

• Can not have been awarded the scholarship the prior year

 

Application

Send an electronic letter addressed to WCWSA explaining why your team deserves the scholarship.  It should include:

• Brief history of team

• Why your team needs the money

• What your team will do with the money

 

Bid Procedures

• WCWSA must receive an email with the letter attached by December 31, 2007 (for 2008)

• The Division I captains make the final decision as to who is awarded the scholarship

• Scholarship is presented at Mid Winter Meeting in February

 

Send Letters to:

Harley Wallace at hwallace99@cox.net

Craig Batchelor at batchelorman@yahoo.com

 

Appendix E

Adult/Minor Waiver

 

 

Appendix F

Officials’ Forms



Appendix G

Eligibility Letters

 

Every school has different procedures regarding eligibility letters.  Be sure to contact your school registrar at least a month prior to the due date to find out your school’s procedures in obtaining eligibility letters.  Some schools print each individual their own eligibility letter, rather than one team letter.  Along with your individual eligibility letters you must provide proof that you team is affiliated with your school.  Below is an example of what your eligibility letter should look like.  Please pay attention to the notes following the example.

NCWSA TOURNAMENT RULES

(Sample Letter from Registrar)

 

UNIVERSITY LETTERHEAD

Date: September 13, 2007

 

Attention: Officials of the National Collegiate Water Ski Association

 

Eligible: The following are full-time students with at least a cumulative “C” academic

average.

 

1. Meadows, Sally Ann Student ID #

2. Renfrow, Jane R. Student ID #

* 3. Kiser, Paul K. Student ID #

4. Allen, Ray F. Student ID #

5. Samuels, Fred S. Student ID #

** 6. Samuels, Fred Robbin Student ID #

 

* This student is taking the minimum hours necessary for graduation in this his last period of his academic year of graduation.

 

** This student is enrolled as a full time undergraduate/graduate student in his first

semester/quarter at Citizen State University; therefore, has no cumulative “C” average at

this time for course work.

 

The current status of the above six (6) students has been verified by this office.

 

Respectfully,

 

(signature)

Jane Carter

Registrar

Citizens State University                   

(University Seal)

 

NOTE: The following items are necessary in order for this letter to be acceptable:

 

1. This letter must be typed on school stationary.

2. This letter must not be dated prior to (date) (an appropriate date for the tournament

for which this letter was written) and no more than 35 days prior to said tournament.

3. The number of students listed must be spelled out and written numerically by the Registrar

or an individual letter for each student may be used.

4. The letter must be signed by the Registrar (or Assistant Registrar).

5. Student’s name and ID number.

6. The letter must be embossed with the University Seal.

 

PROCEDURE: The original letter from the Registrar must be turned into registration with the final registration at the Nationals (or local tournament) concerned. A copy of the letter must be turned into pre-registration materials if required by the tournament concerned (usually at the Nationals).